Facilities management is often an invisible field. You provide the infrastructure that allows a company to run smoothly. When your job is running smoothly, it's hard to see that you're doing it, and it's only when mistakes happen that employees notice that there's a problem. However, facilities management issues need to be on the agenda when company decisions are made. Here's how you can place facilities management on the table.
Who's using what room? What goes where? Tracking your buildings and other material assets is an essential part of your job, and it's your responsibility to do this as well as possible. When a company understands what its assets are and how they are being used, they can use this valued data to make changes that will result in more efficient use of space or materials. Your position is not just about purchasing and allocation, it's about data management.
Work Alongside Management On Budget Changes
Budget cuts can seem like an agonizing yearly ritual, and they're certainly a challenge to your ability to manage your facilities. As you enter budget season, be aware of areas that you could streamline and investments that could make everyone's job easier. Be prepared to talk: being proactive about budget changes helps you gain respect. Investments such as asset tracking software may come at a cost, but the efficiency you gain can be financially worthwhile.
Help Achieve Sustainability Goals
Speaking of efficiency, there's a way that you can be efficient in your facilities management and help your company meet its sustainability goals. By tracking and managing the materials and energy used in your buildings, you can highlight areas for improvement. If a retrofit or a better design for a new building will save your company money, it's your job to bring this up with management, helping them meet their green bottom line.
Help Attract And Retain Talented Employees
While access to resources and facilities may not be what your new hires think of on their first days on the job, the workplace environment is important for employee enjoyment, comfort, and efficiency. Whether you're working to provide a diversity of spaces within a wide open workspace plan office environment or struggling to find enough meeting rooms for employees on certain days of the week, when you do your job well it makes everyone else's workday much smoother. Make this part of your job visible and encourage management and employees to share feedback about how their working environment can help them be happier and more proactive in their work.
Be the Master
While other managers may work to manage staff or clients, your job is to manage facilities and all that occurs in them. Your corporation's physical assets are just as important as your human resources, and you are the expert in this field. Whether it's organizing data or contributing to the company’s bottom line, your input is a valuable part of corporate decision-making. If you'd like to change buying practices or convert to more energy-efficient heating, make a statement and back it up with your data and your years of facilities management experience.
Written by James McDonald
Originally posted on iofficecorp.com