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    Advice for Executing a Mobile Facilities Management Solution

    Posted by CleanAlert Blog Team on Feb 29, 2016 9:30:00 AM

    When word gets out that you’ve accomplished a successful deployment of a mobile FM solution, you may find yourself being asked for advice from others. The idea of offering mobile access to an FM solution is so reasonable, that just about everyone I meet in the profession wants to do this (if they haven’t already), but some are still not quite ready to take the plunge.

    When asked for direction by colleagues elsewhere in the industry, my top two pieces of advice are: 1) Seek out peers and professionals with experience in FM and mobile; 2) Include your FM technicians and all other stakeholders from start to finish. For this post I’d like to look at that critically important second step: early involvement of FM technicians and other stakeholders.

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    Get Management Buy-In Quick

    Gaining early involvement includes addressing any concerns management might have. Going mobile will likely include some equipment purchase, and a nod to IT staff who may be cautious of taking on additional assets to support. This is why we recommend getting management involved early — and the higher up the organization, the better.

    In our meetings we included a mocked-up demo showing how much more well-organized our technicians could be working across the campus if they could access all of the information they required from an iPad, rather than having to constantly return to their desktops. IT concerns were relieved by the strength of our solution, and by the fact that providing mobile access needn’t be considered a mission-critical issue. If the wireless system were to go down, our technicians and other users could simply make use of their desktop until the wireless issues were fixed.

    Harvest Knowledge

    From a classical management standpoint, the earlier you get others involved — and let them provide feedback on creating the solution — the greater will be their sense of ownership, and hence success of the project. But along the way, you’ll also find that your technicians and other stakeholders have a lot of knowledge to harvest.

    We involved a spectrum of users from our first needs assessment meetings, through prototype assessments, through participation in pilot deployments. Through every step, the real-world knowledge of our FM technicians and other users helped us create an ever better product. During our pilot deployment we actually walked with our technicians throughout their workdays, seeing exactly how they used our mobile FM solution, and saw in real-time what they would like to fine-tune. This turned out to be so valuable that my advice to others would be to also do such walk-arounds at the beginning of the project as well, to further inform needs assessment.

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    Originally posted on ifma.org

    Written by Marte Bryne

     

    Topics: plant management, facilities management, facilities, technology, teamwork